Privacy Policy

Effective Date: January 1, 2026 

Nexus HSE, LLC (“we,” “us,” or “our”) is committed to maintaining the confidentiality, integrity, and security of personal information entrusted to us. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information obtained through our website and in connection with our professional services and membership activities. 

 

  1. Scope of This Policy

This Privacy Policy applies to personal information collected from members, prospective members, and website visitors. It does not apply to information collected offline except where expressly stated, nor does it apply to third‑party websites linked from our site. 

 

  1. Information We Collect

We collect personal information only to the extent reasonably necessary to operate our organization and provide professional services. Information collected may include: 

  • Identifying information (e.g., name, business affiliation) 
  • Contact information (e.g., email address, mailing address, telephone number) 
  • Membership and account information 
  • Communications and correspondence provided to us 
  • Technical information collected automatically through cookies and analytics tools 

We do not intentionally collect sensitive personal data unless voluntarily provided and necessary for a legitimate business or legal purpose. 

 

  1. Use of Personal Information

Personal information is used solely for lawful and appropriate purposes, including: 

  • Administering memberships and professional relationships 
  • Communicating regarding organizational matters, services, or obligations 
  • Responding to inquiries or requests 
  • Operating, maintaining, and improving our website and internal systems 
  • Complying with legal, regulatory, or contractual requirements 

We do not process personal information in a manner that is incompatible with these purposes. 

 

  1. No Sale or Commercial Exploitation of Personal Information

We do not sell personal information and do not disclose personal information in exchange for monetary or other valuable consideration. 

Personal information is disclosed only: 

  • To service providers acting on our behalf under confidentiality obligations 
  • When required by applicable law, regulation, or legal process 
  • To protect the rights, property, or safety of the organization or others 

 

  1. Communications Preferences

Members may opt out of non‑essential communications at any time. 

  • Non‑mandatory communications include an unsubscribe mechanism 
  • Opt‑out requests will be honored promptly 

Operational, administrative, or legally required communications may continue where appropriate. 

 

  1. Cookies and Analytics

Cookies 

Our website uses cookies and similar technologies to support functionality, maintain session integrity, and improve user experience. Cookies may be managed or disabled through browser settings; however, certain features of the site may not function properly if cookies are disabled. 

Analytics 

We may use analytics tools to collect aggregated, non‑identifying information regarding website usage, such as page views, traffic patterns, and device types. Analytics data is used solely for operational and performance improvement purposes and is not used to identify individual users. 

 

  1. Information Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. 

While no security program can eliminate all risk, we maintain safeguards consistent with the nature of the information and the professional context in which it is handled. 

 

  1. Children’s Privacy

Our website and services are not directed to children, and we do not knowingly collect personal information from individuals under the age of 13. If such information is identified, it will be promptly deleted. 

 

  1. Virginia Consumer Data Protection Act (VCDPA)

To the extent applicable, Virginia residents have rights under the Virginia Consumer Data Protection Act, including the right to: 

  • Confirm whether we process personal data 
  • Access personal data 
  • Request correction or deletion of personal data 
  • Opt out of certain processing activities where applicable 

Requests may be submitted using the contact information below. We will respond in accordance with applicable law. 

 

  1. Access, Accuracy, and Updates

We take reasonable steps to ensure personal information is accurate and current. Members may request access to or correction of their personal information by contacting us. 

 

  1. Policy Updates

We may revise this Privacy Policy from time to time to reflect changes in legal requirements or organizational practices. Updates will be posted with a revised effective date. 

 

  1. Contact Information

Questions or requests regarding this Privacy Policy should be directed to: 

Nexus HSE, LLC 
customer.service@nexushse.com 
610 Madison Street, Suite # 101-22, Alexandria, VA 22314